About this privacy notice
As part of the accreditation process to work or volunteer at the 2026 Asian Football Confederation Women’s Asian Cup Major National Event (MNE), you may be required to undergo a background check. The MNE background checks are conducted by AusCheck, which is part of the Department of Home Affairs (the department).
This document explains:
- what personal information is collected from you when you lodge an application for a background check for accreditation to work or volunteer at the MNE
- how your personal information will be used and disclosed, and
- where you can find more information about the department's handling of personal information.
The AusCheck Act 2007 (AusCheck Act) and the AusCheck Regulations 2017 authorises and requires the department to collect certain personal information to administer background checks.
The Privacy Act 1988 (Privacy Act) requires the department to notify an individual of certain matters when it collects personal information about them. The department is bound by the Australian Privacy Principles (APPs) in Schedule 1 to the Privacy Act. The APPs regulate how we collect, use, store and disclose personal information, and how you may seek access to, or correction of, the personal information that we hold about you.
Further information about our personal information handling practices is available from the department’s privacy policy.
Why we collect your personal information
We collect your personal information to verify your identity and conduct background checks on you which allows the organising body (Football Australia) to determine your eligibility for accreditation for the MNE.
We can only conduct a background check and verify your identity if you provide all of the required personal information. If we do not collect the required personal information, we will be unable to verify your identity and conduct a background check on you and you will not be able to receive an accreditation for the MNE.
The organising body will make the final determination on issuing your accreditation for the MNE and will advise AusCheck whether or not they issue your MNE accreditation.
What personal information is being collected?
Your personal information will be collected by the organising body for the Women’s Asian Cup 26 as part of your application through their accreditation system.
The organising body will then disclose your personal information (such as, your name/s, date of birth, address, gender, birth locality, contact details, legal guardian information, citizenship details, and employment status) to the department in order to conduct the background check.
We will also collect personal information directly from you when you lodge an application to AusCheck for a background check for the MNE.
The personal information we will collect from you, as required by regulation 5 of the AusCheck Regulations 2017, includes:
- Your full name, any previous or alternate names or other names you have used or are known by, your residential address history for the past 10 years, your date of birth, your gender, your place of birth, your email address and your contact phone number.
- Identification document details: document type, issuing country, expiration date and document number. Photographs contained within the identification documents will also be collected. We will also ask you to upload a photograph of each of your identity documents.
- If you are, or are applying to be, a volunteer worker or employed for the purposes of a MNE and MNE accreditation is required for the purposes of that volunteer work or employment, AusCheck will collect:
- the name and business address of the organisation and the purpose of the volunteer work, or
- the name and business address of the employer and details of the capacity in which you are, or will be, employed.
- If you are a student and as part of your course of study, you are undertaking, or will undertake work for the purposes of a MNE and MNE accreditation is required, AusCheck will need:
- the name and business address of the institution at which you are studying
- details of the work you are undertaking, or will undertake, including details of the person for whom you will be working for.
- If a ‘right to work in Australia’ or ‘immigration’ check is required, AusCheck will also need immigration information:
- your passport number
- the country of issue
- the number and expiry date of any visa granted to you enabling you to travel to, enter, remain and/or work in Australia.
The department will also collect information relating to the ‘basic’ strength of your digital identity from the Australian Government Digital ID System. We also collect your personal information from other Commonwealth Government agencies or entities who conduct background checks on behalf of AusCheck. This includes AusCheck collecting a copy of your criminal record from the Australian Criminal Intelligence Commission (ACIC) and a national security assessment from the Australian Security Intelligence Organisation (ASIO).
How will your personal information be used, disclosed and stored?
Your personal information will be held securely in the AusCheck database with access permitted on a need-to-know basis and only by authorised personnel. The collection, use and disclosure of personal information for the purposes of the MNE is authorised by the AusCheck Act and the AusCheck Regulations 2017. The department may also use information collected for the MNE for other purposes as authorised by the AusCheck Act.
We will only use and disclose your personal information for purposes permitted by law, including:
- verifying your identity (through the Document Verification Service), this includes a comparison of your personal information, against information of other applicants for the purpose of identity assessment for background checking. Steps are taken where possible to limit the ability to re-identify any comparison information
- determining whether a background check is required or permitted
- conducting and advising on the outcome of a background check
- updating information on an individual who has undertaken a background check
- providing updated advice on the outcome of a background check if the original background check advice was inaccurate or incomplete (this may involve further background checking)
- responding to a national security incident
- the performance of functions relating to law enforcement or national security by the Commonwealth, a Commonwealth authority, or a state or territory authority.
We will also disclose your personal information to the following Commonwealth Government agencies or entities to conduct background checks on our behalf:
- ACIC: We will disclose your personal information to the ACIC who will use it to conduct a check on your criminal record in the databases of all Australian legal jurisdictions and disclose that information to us. The ACIC may store and use your personal information to perform functions set out in the Australian Crime Commission Act 2002.
- ASIO: We will disclose your personal information to ASIO who will use your personal information to determine whether there could be threat to national security. This information will be disclosed to AusCheck. ASIO will store your information and use it for national security purposes, including those purposes set out in the Australian Security Intelligence Organisation Act 1979.
Your personal information may also be shared to other parts of the department to electronically verify your identity. We may also contact you through the details provided in your application.
Your personal information will not be disclosed to an overseas recipient without your consent unless otherwise permitted by APP 6 and APP 8 in Schedule 1 to the Privacy Act.
What happens after my background is checked?
AusCheck will use the results of these checks to disclose to the organising body:
- whether or not you have an unfavourable criminal history
- whether or not your security assessment was an adverse security assessment or qualified security assessment
- whether you are an unlawful non-citizen, or hold a visa entitling you to work in Australia.
If we assess you have an unfavourable criminal history, we must also tell the organising body whether you have been convicted of an MNE level 1 disqualifying offence, an MNE level 2 offence or an MNE level 3 offence.
If you have an ‘adverse’ or ‘qualified’ security assessment your organising body must not issue you an accreditation.
If you have been convicted of an MNE level 1 disqualifying offence, the organising body must not issue you an accreditation.
If you have been convicted of and sentenced for an MNE level 2 or 3 criminal offence, the organising body may choose whether to accredit you. The organising body may request AusCheck provide details of the offence. AusCheck will only disclose details of the offence if you have provided consent to have the details of the offence disclosed to the organising body.
Consent
You will be prompted in writing to provide consent to have your identity verified and to undergo a background check, as well as any further background checks required or permitted by the AusCheck Act or other legislation. Failure to provide this consent, or withdrawing this consent, means an identity check and background check cannot be undertaken or completed and you will not be able to receive an accreditation for the MNE. You can withdraw your consent at any time by contacting AusCheck – contact details are later in this privacy notice.
How you can access or correct your personal information
You can make a request for access or correction of your personal information under the Freedom of Information Act 1982 (Cth) and the Privacy Act. The department's privacy policy(Opens in a new tab/window) explains how you can seek access to the personal information that we hold about you, or how can you seek to have this information corrected.
Concerns and complaints
The department is committed to protecting the personal information with which it is entrusted in accordance with the Privacy Act. If you believe that the department has handled your personal information in a way that breaches our obligations in the APPs, the department's privacy policy(Opens in a new tab/window) explains how you can make a complaint and how we will deal with your complaint.
How to contact us
Contact AusCheck(Opens in a new tab/window).
Alternatively, you can make a complaint or provide feedback by:
- using the department’s online feedback form(Opens in a new tab/window)
- writing to:
The Manager Global Feedback Unit
GPO Box 241
Melbourne VIC 3001
Australia